Association of Jersey Charities
155th Ordinary General Meeting
25th June 2009 held in the Main Hall,
St Paul's Centre, St Helier.

Present:
Christopher Renouf (Chairman)
Liz Le Poidevin (Deputy Chair)
Phillip Callow (Honorary Treasurer)
Helen Davies (Publicity Officer)
Jenny Hollywood (Honorary Secretary)
David  Newman ( Training and Events Officer)
In attendance:
Lyn Roach (Administrator)

1.    Welcome and Apologies:
The Chairman welcomed  Members to the meeting
Apologies:
The Chairman received apologies from 19 Members. (See attached list for details. HD arrived shortly after the meeting started).

2.    Minutes of the 154th Ordinary General Meeting held on 26th March 2009:
The Chairman advised the meeting that there was a change to the minutes.  Item 7(g) – Jersey Domestic Violence Forum had advised the Committee that it only proposed to draw upon a sum of £10,000 of the £15,000 originally voted as they had managed to find alternative funding for the other £5,000. The Chairman congratulated them for their resourcefulness.
Matters Arising From These Minutes:

Item 8 – Jersey Art and Therapy Group – Mr. Dubras asked that it should be noted that although only 10 Members voted on this item there were numerous other Members present at the meeting who abstained from this vote. 

Item 9 –Meals on Wheels – exempted from GST - 

The Chairman advised the Meeting that Mr. Coleman had contacted him after the last Meeting and had satisfied him on the position and there was no need for the Chairman to take any action.

The minutes of the 154th OGM held on 26th March 2009 as amended were proposed and seconded and signed by the Chairman as a true record of the meeting.

3.    Minutes of the Extraordinary General Meeting held on 16th April, 2009:
The minutes of the EGM held on 16th April 2009 were proposed and seconded and signed by the Chairman as a true record of the meeting.

4.    Applications for  Membership:
The following applications, which were supported by the Committee, were approved by the Members:
a.    Friends of Mont a l’Abbe School
b.    HANDSOFF
c.    The Rotary Club of Jersey
d.    Huntington’s Disease Association

5.    Cancellation of Membership:
The Committee recommended the cancellation of membership of the Association of the following two Members who are more than two years’ in arrears with their subscription payments.
•    Jersey Junior Chamber
•    Island Friends Together
Members approved the cancellation of membership for the above.

6.    Treasurer’s Report:
The Chairman proposed that the Treasurer's report be deferred until the AGM (to follow this meeting) to avoid repetition.

7.    Administrator’s Report:
•    Subscriptions – there are still some Members paying out of date amounts of subscription. These are being contacted. 34 other Members have overpaid. The additional sums of money collected through these overpayments will be donated to funds unless Members request otherwise.
•    Website – the new website is finished and will be live from 1st July. Members will be sent their dedicated link to the website so that they can access information about grant and membership applications. The links to the website will be changed each quarter. A facility for on-line donations will be available once the Pay-Pal account has been set up. The Chairman thanked LR and DN for their excellent work on the new website.

8.    Application for Grants:
The following applications, which were supported by the Committee, were approved by the Members.
a.    Jersey Child Care Trust - £14,699 to pay for a new computer system; for costs of 1 day’s training and towards the cost of re-printing the information leaflet.
b.    Grace Trust - £7,392 to employ a part time administrator.
c.    Weston Healthcare Foundation - £20,000 for a part time manager and for refurbishment of the Centre.
d.    Les Amis - £20,000 for a wheelchair vehicle.
e.    Ace of Clubs - £14,690.20 for two extra part time staff plus coach travel costs.
f.     The Stroke Association - £4,685.60 for cost of translating their leaflet into Portuguese and to purchase a new projector.
g.    Roseneath Trust - £17,650 for painting the exterior of the building.
h.    The Boys’ Brigade- £20,000 to purchase equipment and to repair and re-decorate the centre.

9.    Any Other Business:
There was no other business. The meeting ended at 7.50pm.