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How do I become a member of the Association?
We are currently going through a reorganisation process, following which the Association will adopt a new constitution. As formal notice of the first of two extraordinary general meetings has been given to members on the register as of 30th September 2018, we are unable to consider applications for membership until after those meetings and, if the resolutions are approved, until the new constitution has been adopted.
We will review your application and it will be considered by the Committee at the earliest opportunity. Meanwhile, if you have not done so already, we encourage you to submit your application for registration as a charity to the Commissioner.
In the meantime, please ensure you have followed the instructions on the website and forwarded all the information we require, or an explanation as to why you cannot provide it.
Becoming a Member of the Association of Jersey Charities is a fairly simple process.
The Charities (Jersey) Law 2014 is now in force and all entities wishing to be described as a charity, and obtain exemption from tax in future, after the period of transition, will need to register as a charity under the law.
Please note that membership of the Association still requires higher standards than the minimum requirements of local law, but brings with it the advantages of membership, including easier access to grant funding, and recognition of high standards.
There is an annual subscription of £15 (first payable on joining and annually on 1st April thereafter) which will allow you access to the services of the Association. Prospective Members are requested to view our Constitution before applying. The following will guide you through the necessary stages:
- You must already be established as a charity in Jersey to apply for Membership - if not click here
- The first stage is to complete an application form which you can do here
- Once you have submitted your application form, following the instructions online, you must also print, sign and forward it to the Administrator at PO Box 356, St Helier, JE4 9YZ, with the following documents:
- A copy of Tax Exemption confirmation from the Comptroller of Income Tax
- A copy of NPO (Jersey) Law 2008 confirmation letter
- A copy of your constitution/trust deed (governing document) of your organisation
- A copy of your latest set of accounts (if appropriate)
- A list of current members - minimum of 10 (if appropriate)
Please note that in the interests of our members being able to demonstrate good governance the Association requires all member charities to be governed by a minimum of three governors and for their governors to understand the responsibilities and liabilities of those positions. To be eligible for membership of the Association, governors should not be paid for being governors (although we recognise that each charity may have need to pay key people and firms for professional services, which may include work by governors carrying out their profession or trade).
To be eligible for membership it should be an express term of any trust deed creating a charitable Trust that there should be a minimum of 3 trustees and a minimum of three trustees for making decisions (notwithstanding that Jersey Trust Law permits only one trustee).
Charities choosing to use a trust structure should bear in mind the responsibilities of trustees, potentially extending to personal liability for the individuals concerned.
Unless the trust deed specifically states that the business of the trustees can be dealt with by majority, all trustees will need to participate in decisions. For members ideally all trustees should be resident in Jersey (failing this the majority of trustees must be resident in Jersey). As a general point if the trustees are able to conduct business in another jurisdiction it may cause the charity to be subject to the laws and regulations of those jurisdictions.
We require member charities to have a minimum of three directors and a quorum of three for meetings (notwithstanding that Jersey Company Law allows for less). This should be reflected in the Articles of Association of the company. Directors should be familiar with the powers and responsibilities of their position.
Clubs and Associations:
To qualify for membership each club or association should have a minimum of ten members, and a committee to manage the affairs of the charity, with a minimum quorum of 3 for decision-making.
Please note that the members of an association or club share responsibility for its activities and liabilities and for this reason we do not allow charities which have minors as full members or committee members.
Member Foundations will be governed by the law, which requires a regulated entity to be a Qualified Person/Member.
- Your submitted application form (not the supporting documents) will then be uploaded to the "Private Member's Area" for existing Members only to view and comment on prior to the next Committee meeting (click here for meeting dates).
- After the next meeting of the committee at which your application is considered, you will be contacted by letter confirming the outcome, and if successful you will be required to pay a joining subscription of £15 and you will receive a welcome pack and your Association number. If unsuccessful, full reasons will be given.
- The committee has the right to exercise their discretion when considering membership applications.
Deadline dates and meeting dates can be found here. The administrator must be in receipt of all necessary documents by the deadline date.
If you have any problems with this process please contact the Administrator